Job Title: Portfolio Manager
Business Unit: SA Ops: Secunda Chemicals Operations
Reports to: Senior Manager Project Delivery
Purpose of Job /Role Intent:
Execute project portfolio management functions in support of Secunda Chemicals Operations and senior manager Project Delivery including but not limited to:
Responsible for managing the full portfolio of projects within the relevant Secunda Chemicals
Operations areas to ensure all business objectives are met.
Plan, integrate and manage dedicated internal and external resources.
Prioritisation of project portfolio in line with Operational needs, objectives and capital budgets.
On projects executed by Group Technology, the primary accountability will be to integrate with
Group Technology and Operations to ensure effective project execution, which includes technical development, commissioning deliverables and facilitating project justification by coordinating gate delivery and application of required capital approvals.
On projects executed by the SCO Project delivery team, front-end-loading (FEL) and execution accountability for the portfolio of projects within the BU which includes project management, engineering, cost and quality control, will reside with the Business Unit Portfolio Manager.
The Business Unit Portfolio Manager also takes accountability for project portfolio management within the business unit with regards to clarifying priorities, facilitating the budgeting process based on renewal and capital roadmaps developed by Operations and Technical and application for capital, managing cash flows, applying and complying to governance and reporting requirements, and mobilising and managing project resources.
Project portfolio reporting to all relevant stakeholders.
Implementation of agreed project governance within the portfolio.
Serves as central point of accountability and communication during the development and execution of the projects within the business unit portfolio.
Minimum Qualifications and Experience required:
Completed B.Eng / B.Sc Eng / Business Qualification
Minimum of 10+ years work expience as a Portfolio Manager
Experience within the project environment
Compiling and managing the project portfolio of the business unit by defining and agreeing on priorities within the BU and categorizing projects in terms of the Value added Integration Model.
Manage the BU Project Portfolio in a way that delivers projects according to the
Business Case (i.e. lowest life cycle cost while incurring no plant or operational losses).
Ensure effective integration of project execution with the production cycle, shutdowns and budget plans.
Ensure the effective prioritisation of projects and mobilization of resources to ensure successful project execution within time and budget.
Ensure that the business unit project portfolio is strategically aligned with the SCO project landscape and that appropriate project intervention strategies (e.g. review current project list and prioritise and/or close-out) are applied to deliver business value.
Consult and inform all stakeholders within SCO Operations and Technical Support as to the status of projects in the business unit and issues, risks and corrective measures relating thereto.
Maintain and develop relationships with operations by clarifying and agreeing on priorities, meeting expectations, soliciting input and resources and providing feedback on progress.
Consult and inform the SBU partners for applicable projects.
Ensure successful project delivery of Group Technology projects by ensuring appropriate business track requirements are met on time and that all project management and technical track aspects are appropriately integrated.
Ensure effective engagement with Group Technology for the execution of all project management, engineering, procurement, construction and commissioning activities.
Group Technology to provide status of projects issues, risks and corrective measures relating thereto in consultation with business unit portfolio manager.
Ensure successful project FEL and execution of projects which are managed by the Hub project delivery team based on the agreed development and implementation models and compliance with governance.
Ensure the safe and efficient portfolio execution by managing all assigned resources (incl. own and alliance’s staff and engineering and construction contractors), reviewing project progress and actively and pro-actively identifying and resolving issues and risks.
Liaise with Group Technology to ensure the timely identification, planning and execution of shutdown projects by ensuring alignment with shutdown milestone plans
Liaise with Group Technology to provide a safe and healthy working environment for all personnel by ensuring that structures are in place that will ensure that: all risks relating to project execution are identified and/or eliminated and mitigated; employees are appropriately trained; personal protective equipment is used; appropriate procedures are followed when executing tasks
Ensure that all SCO Projects team members are informed of all hazards and trained in safe working procedures
Liaise with Group Technology to ensure compliance with SHE file requirements during the construction phase
Liaise with Group Technology to commit to weekly Safety walk down with project teams
Efficient and effective BBS reporting (both FEL and Execution phases of the project)
Ensure effective development of resources, systems and processes to support the execution of the full portfolio of projects. This includes the development of the project execution team ensuring they are competent and have the necessary skills to deliver world class projects.
Liaise with Group Technology to direct the management of the team required to ensure safe construction, coordination with Engineering contractors.
Ensure resources are mobilized and all stakeholders. (Group Technology, Group Shared Services, SCO Technical Department, Business Development and all Sasol Functional departments) inputs are effectively integrated, with due consideration of business objectives and required quality standards to deliver successful projects.
Budget, Costs and Capital Management
Compiling and managing operational and project budget and ensuring expenditure do not exceed budget
Report against Base-line in terms of SPI and CPI
Ensure War-room reflects current portfolio status
Ensure Management of Change (MOC) process is effectively managed with regard to PVP/VP
Ensure that all personnel in area of responsibility apply project execution business processes, relative to mandatory deliverable list and model selection
Continuously review all projects to ensure conformance and compliance, including; Board approvals vs. mandates; change management approvals; governance in terms of contract strategies and project objectives; compliance to Capital Excellence processes; and safety strategies.
Ensure that structures are in place to ensure that project activities complies with requirements specified in appropriate governance frameworks, incl. the Capital Governance system, standard company policies (related to human resources, procurement etc.) and policies and procedures relating to technical requirements and commercial practices associated with engineering, procurement and construction work.
Ensure deliverables to achieve gate readiness and all associated project deliverables are developed in time to have the right projects passing the required governance gates for successful implementation
Stop under developed projects at the appropriate gate
Compiling and submitting scheduled report relating to project status, progress, issues, risk and mitigating actions.
Ensure the portfolio complies to correct reporting protocols and standard with reports being timeous
Ensure monthly 1 pagers are adequately developed
Ensure integrity of data maintained in Livelink and the applicable project database
Drive project delivery towards world benchmark standards in support of the capital excellence initiative by closing gaps and continuously improving the organizations ability to deliver projects more cost-effectively.
Scheduling of resources aligned to project type and number
Ensure regular data clean up and portfolio audits
Share Lesson Learned with other portfolios
Ensure approved Handover
Governance and Assurance
Portfolio delivers in-line with Project Management Office( PMO) procedures and strategies
Ensure conformance and quality to mandatory deliverable as per model
Execute all projects within scope
Deliver to appropriate FEL gate handover quality and coordinate Group Technology to deliver to Ready for Commissioning (RFC)/ Beneficial Operation (BO) with no over-run